- Conven the committee meetings periodically to have an effective planning of curricular, co-curricular and extra-curricular activities incorporated in the timetable file and to make it transparent.
- Get the approval from the principal the guidelines of framing time table and various formats.
- Coordinate with the examination cell, college agademic committee and other various committee convenors like TPCG, S&G, IT/ICT, Hobby clubs, Library, SCMGR, etc for allocating the slots in the time table.
- Coordinate with the members in taking the inputs from departments.
- Discussing with the committee members and finalising the formats for the time table file.
- Ensures that the central faciliteis are not overload based on the capacity.
- Ensures that 1st priority will be given to Sport & Games facilites as students can play only last hour of morning session and last two hours of evening session.
- Make provision for S&G, Hobby clubs to organise intra class/department activities by allocating one weekday one activity.
- Ensures having S&G period student should not go to theory/tutorial/Lab period, but allocate other activities like library/internet/Counseling/remedial class.
- Ensures that the occupancy/time table of central facilities like library/internet/S&G etc opens during short/lunch breaks for all students, and also to be opened beyond the working hours and the same to be mentioned in occupancy/time table.
- Ensures that 2nd priority will be given to hobby clubs as they have to have competitions within the class and department. 2 hours/periods are good to get some good time. The same hours may be used by TPCG for personality development activiteis.
- Ensures that the Library, internet thorugh out the day/week except 1st hour/period.
- Ensures members priorities are considerd.
- Ensures that the time table file is finalised and signed atleast 2 week before the class work starts, and a copy of facilites occupancy/time tables are to be given to the respective convenors for display at the respective facility notice board, similarly the master time tables at the Principal office notice board. And a copy of faculty workload to be given to the principal office.
- Ensures that though the time table file dcouments are changed N number of times w.e.f date is mentioned properly.
- Continuous be in contant with the convenor to complete the time table file atleast 2 weeks ahead of the semester instrution classwork begins.
- Prepares a summary of various course and their course struture of the semester/year.
- Distribute the course option form within one week after last instruction day of the previous semester for allocating the workload of next semester.
- Takes inputs for any additional periods/hours to be allocated to any course in the time table from HoD through department meeting.
- Meet the physical lab incharges for the facility and occupancy and to ensure that the labs are not overloaded.
- 1st priority to be given to the labs which will have high occupancy of that semester. Ensuer that atleast 2 days gap to be provided in the timetable for the students to complete the record work for the previous lab and preparation for the next lab of that week.
- 2nd priority is to ensrue that the faculty who have taken more courses such that atleast one period gap between the workload and also ensures that no other work like theory, library, S&G slots etc are in between lab work.
- 3rd priority is to ensure that each 1st period/hour is givne to each course atleast once.
- Ensures that counseling/mentoring and remedial classes slots may be decided based on the faculty other workload.
- Ensures that each faculty is responsible for 30/36 students in each tutorial period/hour.
- Ensures that the faculty workload presents such that the assistant professor gets more academic load atleast 2Theory and 2 Labs, whereas the senior faculty more R&D and Consultancy and other outside the institute activity.
- Ensures that the time table file is finalised and signed, the copy of class timetables are to be displayed at the class notice board, similarly the master time table at the department notice board. And the faculty individual time table copy to be given to the respective facuty.
